Ava watches the event record
Extract event tasks, deadlines, vendor commitments, approvals, risks, and decisions from email, chat, meetings, contracts, documents, and planning materials.
Assist Mi Events
Know what could derail the event before showtime.
Keep vendors, decisions, deadlines, and logistical details coordinated from first inquiry through final reconciliation. Ava watches event signals, prepares reviewable follow-up, and explains readiness risk from source-backed context.
Built for teams managing deadlines, run-of-show changes, vendor confirmations, approvals, production meetings, client updates, and the last-mile coordination that decides whether an event is ready.
AI Event Operations Platform
Keep programs, orders, registration, vendors, and readiness moving together.
Assist Mi Events now reflects the implemented Events foundation: Programs, service orders, vendor catalog and BEO reconciliation, registration funnels, inventory, housing, transportation, activities, command-center readiness, and review-first Ava briefings.
Event intelligence
Surface deadline drift, missing responses, open decisions, approval bottlenecks, vendor gaps, event health, and stakeholder-update needs.
Keep your event tools
Coordinate across email, calendar, documents, files, collaboration systems, planning tools, client systems, and vendor communication channels without replacing them.
Inside the product
Cross-program operational readiness
Review program readiness, registration gaps, vendor operations, inventory, and budget signals in one command center.
The Automation Completion Threshold
Event software often helps planners track the work. Assist Mi helps the work advance.
Depending on the configured workflow, Assist Mi can coordinate signals across programs, vendors, registration, logistics, orders, and reconciliation until a planner decision is required.
Ava as Event Coordinator
Ava actively coordinates the operational work behind every event.
Assist Mi Events is not another board waiting for someone to update it. Ava notices what changed, prepares follow-up, creates reviewable actions, and helps teams keep vendors, stakeholders, and internal owners moving.
Ava noticed the catering deadline is tomorrow.
Deadline and milestone signals can be promoted before the team discovers that a final headcount, venue approval, or vendor confirmation is still missing.
See Vendor OperationsAva drafted vendor follow-ups.
Outstanding AV, venue, rental, transportation, catering, and production confirmations can become reviewable follow-up drafts instead of another chase list.
Ava created actions from the production meeting.
Meetings, recap notes, client calls, and planning conversations can turn into tasks, decisions, open questions, owner assignments, and weekly change summaries.
Event Operations Workflow
From event activity to coordinated follow-through.
Ava follows the work record across event sources, extracts the operational commitments, routes work into the right event, prepares follow-up, and surfaces health signals before the plan drifts.
1. Signals arrive
Email, messages, meetings, contracts, documents, forms, registrations, vendor updates, and planning files become event operations signals.
See How It Works2. Ava extracts the work
Tasks, deadlines, vendor commitments, approvals, risks, decisions, owners, missing responses, and timeline changes are identified for review.
3. Teams review coordinated next steps
Follow-ups, stakeholder updates, vendor reminders, event health, timeline risks, and open decisions are prepared for the team to approve.
Event Intelligence
Know what changed, what is waiting, and what is at risk.
Event Intelligence is designed to help teams spot deadline drift, missing confirmations, open decisions, approval bottlenecks, vendor gaps, stakeholder-update needs, and event health without rebuilding the picture manually.
Deadline and milestone tracking
Track key cutoffs, deliverables, approvals, production milestones, vendor due dates, client decisions, and run-of-show readiness.
Explore InventoryVendor commitment tracking
Keep vendor requests, confirmations, BEO changes, service orders, deliverables, missing responses, and follow-up needs connected to the event.
Event briefing and risk explanation
Prepare source-backed Event Briefings that explain readiness risk, missing data, provider-disconnected states, open decisions, recommendations, and next steps for human review.
Existing Tool Coordination
Keep your event tools. Add an AI coordinator across them.
Assist Mi coordinates across the places event work already happens while registration, accounting, attendee, vendor, venue, and provider systems remain authoritative for their own records.
Communication and scheduling
Use category-level context from email, calendar, chat, meetings, production notes, client updates, and vendor communication channels.
Documents and planning systems
Connect contracts, BEOs, timelines, run-of-show docs, file storage, project plans, registration exports, and CRM or client-system context when connected or provided.
Review-first coordination
Ava can prepare drafts and recommendations, but teams approve vendor reminders, stakeholder updates, attendee or client messages, provider sync, and operational changes.
Event Use Cases
Built for teams coordinating complex events without another manual tracker.
Assist Mi Events supports professional teams where coordination across vendors, stakeholders, approvals, deadlines, and changing plans matters more than another checklist.
Corporate events
Coordinate stakeholders, internal owners, vendors, venues, approvals, attendee needs, and executive updates.
Conferences and fundraisers
Track deadlines, sponsor or donor commitments, vendor deliverables, agendas, sessions, registration demand, and weekly change summaries.
Weddings and private events
Prepare vendor follow-up, open decisions, client updates, timeline changes, production notes, and family or stakeholder approvals.
University and nonprofit events
Coordinate departments, committees, approvals, venues, outreach, donors, vendors, volunteers, and post-event recap work.
Venue operations
Keep event files, BEO changes, service commitments, setup details, room readiness, and client communication aligned.
Production teams and festivals
Manage multi-day programs, production meetings, vendor schedules, run-of-show updates, site changes, and blocker visibility.
Conversational Event Work
Ask Ava about event operations, not system fields.
These examples are natural event operations requests for reviewable help, not slash commands or generic planning prompts.
What event deadlines are at risk?
Summarize what changed this week.
Draft a vendor follow-up for the AV team.
Who still owes us a response?
What decisions are still open?
Create action items from this production meeting.
Show me blockers across my active events.
Prepare a client update for Friday.
A Day in the Life
A day coordinating an event with Assist Mi.
The day starts with Ava's event briefing, moves through reviewable follow-up and decisions, and ends with stakeholders updated from the work already happening.
7:30 AM
Ava's event briefing
Review deadline risks, missing vendor responses, open decisions, timeline changes, and stakeholder-update needs.
8:15 AM
Approve follow-up
Confirm vendor reminders, client updates, owner nudges, and approval requests before anything is sent.
10:00 AM
Production meeting prep
Walk into planning, venue, AV, catering, and transportation conversations with open blockers already surfaced.
1:00 PM
Resolve decisions
Focus on approvals, tradeoffs, vendor commitments, stakeholder questions, and timeline drift.
4:00 PM
Stakeholder update prepared
Send a current event update without rebuilding the week from notes, emails, meetings, and spreadsheets.
A New Way to Work
From manual event tracking to coordinated event operations.
Assist Mi Events changes the rhythm from manually maintaining plans to reviewing coordinated next steps.
Traditional event tools
- You manually create checklists.
- You chase vendors for responses.
- You track approvals and decisions by hand.
- You update timelines manually.
- You summarize production meetings yourself.
- Dashboards show only entered data.
Assist Mi Events
- Ava creates draft tasks from real event activity.
- Ava prepares vendor follow-ups and reminders.
- Ava surfaces open decisions and approval gaps.
- Ava helps detect deadline drift and missing confirmations.
- Ava turns meetings into action items and decisions.
- Event intelligence reflects what is actually happening.
Turn event changes into planner-reviewed follow-through.
Prepare follow-up from changing counts, vendor replies, production milestones, and run-of-show decisions while planners approve what is sent or changed.