Assist Mi Events
Bring your plans and vendor documents together. Understand what changes mean for your budget, and see what needs attention before it becomes costly.
Assist Mi helps event planning teams coordinate complex programs with clearer financial forecasts, easier access to answers, and greater confidence in every commitment. Now in Beta, starting with catering and vendor spend.
Event Financial Planning & Intelligence
Estimates, commitments, and actuals stay distinct and linked to their sources, so you can see what a change means while you still have options. Your accounting and event systems remain the systems of record.
Import vendor catalogs, returned BEOs, catering workbooks, and program schedules. Assist Mi organizes them into connected, source-linked records and flags conflicting or missing rates for review instead of guessing.
Compare catering scenarios side by side, from attendance and menu changes to vendor commitments, and ask Ava what a change means for the budget before you confirm it.
See budget variance, open balances, conflicts, and readiness gaps such as guarantee deadlines and budget ceilings in one command center, each with the source behind it.
Inside the product
Review program readiness, registration gaps, vendor operations, inventory, and budget signals in one command center.
Assist Mi keeps plans, vendor commitments, scenarios, and final bills connected, so a planner sees the financial consequence of a change while the decision is still open.
Financial Clarity
Assist Mi keeps planned, committed, forecast, and actual amounts separate, so every number shows where it came from and how confident you can be in it.
Track planned, committed, forecast, and actual amounts for each program, with a forecast at completion and an early signal when commitments run over the plan.
Compare a vendor's final catering bill with the confirmed plan and review each variance before you sign off. Nothing is marked paid or posted to accounting for you.
Prepare a client-facing budget summary you control, showing expected costs, confirmed commitments, and the decisions still open.
Who It's For
Built for event planning companies handling significant budgets, many vendors, changing requirements, and contractual guarantees, where complexity and financial exposure matter as much as size.
Less manual coordination and reconciliation, and faster answers about what a change in counts, menus, or vendors will cost.
Clearer visibility into costs and commitments across programs, so exposure surfaces while there is still time to act.
Forecasts, tradeoffs, and outstanding decisions they can follow, shared on your terms.
Ask Ava
Examples of questions Ava can help answer about catering plans, scenarios, and final bills. Answers point back to the records and documents they come from.
A Day in the Life
The day starts with what needs attention, moves through options and decisions, and ends with a clear update for the client.
7:30 AM
Review budget variance, open balances, conflicting rates, and readiness gaps across active programs.
9:00 AM
Import the updated catering workbook and the returned BEO. Each change is linked to its source.
11:00 AM
Compare catering scenarios for the new headcount and see the budget impact before deciding.
2:00 PM
Confirm the chosen plan and approve vendor follow-up before anything is sent.
4:30 PM
Share a client-facing summary of expected costs, commitments, and the decisions still open.
A New Way to Work
Spend less time chasing information and reconciling versions, and more time making the decisions that protect the budget.
Spend less time chasing information and reconciling versions. Give your team and your clients a clearer picture of expected costs, commitments, and outstanding decisions.
